Annual General Meeting of the Vredekloof Community Improvement District NPC – 2 December 2024

VREDEKLOOF COMMUNITY IMPROVEMENT DISTRICT NPC

Reg. Nr. 2009/019665/08

Office Tel.: 021-981 3303

Email: manager@vredekloof.co.za

 

Notice is hereby given of the Annual General Meeting (AGM) of the Vredekloof CID NPC that will take place on the 2nd of December 2024 at 18h30 at the Friend of God Church where the following items will be discussed.

AGENDA

1. Registration
2. Welcome & Apologies
3. Membership
   • Resignations
   • New members
4. Quorum to constitute a meeting
5. Previous AGM Minutes
   • Approval
   • Matters arising
6. Chairperson’s Report
7. Feedback on operations 2023 – 2024
8. Approval of the Annual Report for 2023 – 2024
9. Noting of Audited Financial Statements 2023 – 2024
10. Budget
    • Noting of additional surplus funds utilised in 2023/24 (approved by the Board)
    • Approval of surplus funds utilisation for 2025/26
    • Approval of the budget for 2025/26
11. Approval of Implementation Plan 2025/26
12. Appointment of a registered auditor
13. Confirmation of Company Secretary
14. Election of Board Members
15. General
16. Q & A
17. Adjournment

Please not the following: The present Directors of the VCID and their respective portfolios are:

Name	Current SRA Portfolio
Jacques du Plessis	Chairperson
Casper Labuschagne	Vice-Chairperson
Hannes Wolfaardt	Director
Rocco van Wyk	Director
William Walton	Director

 

The local community (including property owners, residents, tenants, body corporates, civic organisations and non-governmental, private sector or labour organisations), stakeholders and interested parties are invited to attend, however, only property owners registered as members of the company may vote.

• Per article 12.2.1 of the Memorandum of Incorporation (MOI), only property owners who are liable for paying the additional rate (additional rate payers) are entitled to membership of the company.
• Per article 15.11.5 of the MOI, any members who are in arrears with payment of the additional rate for more than 60 (sixty) days, shall not be entitled to vote at a members meeting or taken account of when determining whether a members meeting quorate, for so long as they are so in arrears, unless they can proof that they have declared a formal dispute with the City or have interred into appropriate payment arrangement with the City.
• Every member shall be entitled to one vote per R10,000,000.00 (ten million rand) (or portion thereof), of the municipal valuation of each of their rateable properties within the CID to a maximum of 10 votes per property, provided that the total number of votes assigned to any single member, or to any number of members under common ownership or control shall not exceed thirty three and one third (33-1/3) percent of the total number of votes which may be cast.
• For members under common ownership or control:
  • those properties with a valuation of R5,000,000 or more, one vote will be assigned per property; and
  • those below R5,000,000 will get one vote per R10,000,000 of the combined municipal valuation of all such properties.
• Owners wishing to apply for membership should do so via the website or by email.  New membership applications should be received by 25 November 2024 to be approved and accepted at a meeting of the Board of directors of the Vredekloof CID NPC prior to the AGM.
• Any member may appoint a Proxy to attend the meeting on his/her behalf.  Forms of Proxy may be downloaded from the website or requested by email. The proxy form must be delivered to the offices of the Company no less than 24 hours prior to the advertised time of the start of the meeting, failing which it shall not be deemed to be valid.
• Enquiries should be addressed as far in advance as possible, by email as above or by letter to the registered office of the company. The Annual Financial Statements can be downloaded from the website.
• Article 16.1.9 of the MOI states “As required by item 5(1)(b) of Schedule 1 to the Act, at least one third of the longest serving Directors shall retire from office at every AGM. Retiring Directors shall retain office until the close or adjournment of the AGM. A retiring Director shall, however, be eligible for re-election.” Therefore, the following Directors: Jacques du Plessis and Rocco van Wyk will resign.  They have made themselves available for re-election as directors.
• Forms for nomination of directors may be downloaded from the website or be requested by email. These forms must be delivered to the offices of the Company no less than 7 days prior to the advertised time of the start of the meeting, failing which it shall not be deemed to be valid.

 

The following documentation is on the Vredekloof CID NPC website at www.vredekloof.co.za:

• Membership list
• Advertisements, notice to members and CoR 36.2 form
• Minutes of previous AGM
• Agenda
• Audited AFS (Full set)
• Implementation Plan 2025-2026
• Budget 2025-2026
• Membership application form
• Nomination as Director form
• Proxy Form
• Annual report

Downloads and Links