Annual General Meeting of the Vredekloof Community Improvement District NPC

Notice is hereby given of the Annual General Meeting of the Vredekloof Community Improvement District NPC that will take place on the 03rd of December 2018 at 19h00 at the Friend of God Church where the following items will be discussed.

AGENDA

  1. Registration
  2. Welcome
    • Quorum to constitute a meeting
    • Apologies
    • Approval of Agenda
  3. Approval of previous AGM Minutes
  4. Annual Report – Feedback on SRA’s operations 2017 – 2018
    • Chairperson’s Report
    • Managers’ Report
  5. Noting of Audited Financial Statements 2017 – 2018
  6. Approval of
    • Implementation Plan 2019 – 2020
    • Budget 2019 – 2020
    • Surplus Funds 2019 – 2020
  7. Appointment of Auditors
  8. Election of Board Members
  9. Confirmation of Company Secretary
  10. Feedback on Vredekloof Primary School
  11. General / Q & A
  12. Adjournment

 

Please not the following: The present Directors of the VCID and their respective portfolios are:

NameCurrent SRA Portfolio
Casper LabuschagneChairperson
Gary HirstVice-Chairperson
Leon BrynardManager
Jacques du PlessisDirector
Hannes WolfaardtDirector
Oral ImmelmanDirector
Danie TolkenDirector
William WaltonDirector
Rocco van WykDirector

 

All property owners are invited to attend. However, only owners registered as members of the company may vote.

  • Per clause 11.9.2 of the Memorandum of Incorporation, no member who is in arrears with payment of the additional rate for more than 60 (sixty) days, shall be entitled to vote at a members’ meeting for so long as he is so in arrears except if the member can prove that he is in a dispute or has is in a dispute or has entered into an appropriate payment arrangement with the City.
  • Owners wishing to apply for membership should do so via the website or by email. New membership applications should be received by 30 November 2018 to be approved and accepted at a meeting of the Board of directors of the VCID prior to the AGM.
  • Any member may appoint a Proxy to attend the meeting on his/her behalf. Forms of Proxy may be downloaded from the website or requested by email. The proxy form may be delivered at the offices of the Company no less than 24 hours prior to the advertised time of the start of the meeting, failed which it shall not be deemed to be valid.
  • Enquiries should be addressed as far in advance as possible, by email as above or by letter to the registered office of the company. The Annual Financial Statements can be downloaded from the website.
  • Clause 12.1.7 of the MOI states “As required by item 5(1) (b) of Schedule 1 to the Act, at least 1/3 (one third) of the directors shall resign every year at the AGM, but shall be eligible for re-election.

The following documentation is available at the AGM and on the VCID website at www.vredekloof.co.za:

  • Membership list
  • Clippings of advertisements, notice to members and CoR 36.2 form
  • Draft Minutes of previous AGM
  • Agenda
  • Audited AFS (Full set)
  • Implementation Plan 2019 – 2020
  • Budget 2019 – 2020
  • Surplus Funds 2019 – 2020
  • Membership Application Form
  • Nomination as Director Form
  • Proxy Form

EMERGENCY NUMBERS

24 Hour CONTROL ROOM:
0860 123 VSC
0860 123 872

021-981 2040

021-945 1180 (SJC Control Room)

PATROLLING VEHICLE:
073 647 3135

VCID OFFICE (8:30am - 4:30pm):
021 981 3303 manager@vredekloof.co.za

Brackenfell Police Station:
021 980 5700

SAPS Sector 4 Policing (Vredekloof):
079 894 1427

Power Failures:

(General, prepaid, loadshedding and faults)
0860 103 089

Water Services:
0860 103 054

CoCT Service Delivery Complaints

For All service delivery complaints make use of the C3 electronic Reporting System:

e-mail:contact.us@capetown.gov.za

SMS 31373 (160 characters) or

Phone 0860 103 089

This C3 reporting system ensures that your contact is logged & a reference number will track progress.

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